Club Constitution

CAMBOURNE FISHING CLUB CONSTITUTION
The club was formed to enhance the enjoyment of the residents and users of the Country Park. The club will be called Cambourne Fishing Club and will be affiliated to the Angling Trust, the National Governing Body for Angling.
The club will be run as a not for profit organisation for the benefit of its members, any surplus created by the club will be used to improve or enhance the clubs sporting activities. Membership of the club is open to persons residing in Cambourne and the surrounding area.
AIMS AND OBJECTIVES:
 To promote the club within the local community.  To ensure a duty of care to all members of the club.  To provide all its services in a way that is fair to everyone.  To offer coaching opportunities.  To ensure that all present and future members receive fair and equal treatment.
MEMBERSHIP:
Membership of Cambourne Fishing Club shall consist of Officers and Members of the club.
All members/Officials will be subject to the rules and regulations of the constitution and by joining the club they will be deemed to accept these rules and regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
 Full Member Adult.  Junior Member.
Members are requested to carry their membership card and Environmental Agency License at all times when fishing and to be shown at the request of the Clubs Bailiff.
MEMBERSHIP FEES:
Membership fees will be set annually and agreed by the Committee at their Annual General Meeting.
Membership fees will be paid annually and are due from January 1st of each year.
Day tickets can also be obtained conferring membership with the privilege of fishing the lake for a single specified day.
On payment of the required fees the members may enjoy the right of fishing on Lake Ewart only.
Membership Cards / Day Tickets must be purchased in advance of fishing.
BYLAWS:
Members and others availing themselves of the privilege of fishing Lake Ewart must observe the following By-laws.
 No person may fish Lake Ewart before obtaining a membership book (except our honorary member Co Founder Peter Sears) or a Day ticket.  Each member must also have a current Environment Agency Fishery Licence.  Not to cause damage to or allow wilful or unnecessary damage to the banks, trees, reeds, hedgerows or fencing thereof and to use the same exercise of the right of fishing in a reasonable manner.  Not to put or use any drag net or other net or use any rig or other fixed or floating apparatus for the purpose of taking fish or eels, or to fish from any boat or vessel.  To avoid the hazard and danger to wild fowl or other birds and animals no surface fishing allowed, also every effort must be made to ensure broken lines, hooks or weights are not left in the water or on the banks.  Members will make every effort to keep the waters and banks clear of litter, rubbish and other matter, which will tend to cause the waters and banks to become filthy. All Litter to be taken away with you  Maximum 2 rods per person.  No keep nets.  No Barbed hooks.  No fish to be removed from the Lake – All fish to be returned alive.  No lead weights.  No BBQs or fires.  Respect other users of the Wildlife Country Park (no loud noise, swearing etc).  Parking in car park opposite only.  Dogs must be kept on leads and under control.  No Night fishing.  Must have landing net to be able to fish.  Must have unhooking mat to be able to fish  At least 30” landing net. When taking photos No standing kneel only with fish held away from clothes including children that are anglers.  Please use marked swims only. No surface fishing. No wading.  Failure to adhere to above rules will result in membership card marked
 3 marks and ticket will be taken away

COMMITTEE / OFFICERS OF THE CLUB:
The Committee Officials of the club will be;
Bernard Hunt (Founder) as lifelong President to ensure the future running of the Club and funds are managed efficiently.
 The Chair.  Vice Chair.  Secretary.  Treasurer.  Welfare Officer/Bailiff Liason Officer  A Representative from The Wildlife Trust.
The Fishery Officers of the club will be;
 Bailiff co-ordinator Charity Events Organiser Bailiffs.
All Committee Officials and Fishery Officers will be elected annually at the Annual General Meeting. Or EGM if deemed necessary
All Officials & Officers will retire each year but will be eligible for re-appointment.
COMMITTEE:
The club will be managed by the elected Committee members consisting of at least 6 members.
Committee meetings will be set and convened by the Secretary of the club and at least Four meetings (quarterly) a year will be held.
The Committee will be responsible for adopting new policy’s, codes of conduct and rules that affect the organisation of the club.
The Committee will be responsible for disciplinary hearings of members/officials who infringe the clubs rules / regulations / constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.
Any Committee members wishing to resign to give at least 14 days notice.in writing any infantry to be given to a fellow committee member agreed by the rest of the committee
FINANCE:
All club monies will be banked in the Nat West bank account held in the clubs name of Cambourne Fishing Club.
The Club Treasurer will be responsible for the finances of the club.
All Club purchases to be agreed by full Committee
Any unauthorised transactions to be dealt with accordingly by full Committee
The financial year of the club will end on 31st December each year.
A statement of the annual accounts will be presented by the Treasurer at the Annual General Meeting each year.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
ANNUAL GENERAL MEETINGS:
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. To be held before December 31st before the end of membership to enable Members the right to vote.
Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Committee and a statement of the accounts.
Nominations for officers of the Committee will be asked for at the AGM. The Nominations will also need to be seconded. Nominations can be produced in writing if attendance is not possible.
Elections of the officers are to take place at the AGM.
All members have the right to vote at the AGM.
The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for the EGMs will be the same as the AGM.

DISCIPLINE AND APPEALS:
All complaints regarding the behaviour of members/officials should be submitted in writing to the Secretary.
The Committee will meet to hear complaints within 21 days of a complaint being lodged. The Committee has the power to take disciplinary action including the termination of membership/official or even Committee position. All decisions will be made by ALL Committee Members
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made with 14 days of the hearing.
There will be the right of appeal to the Committee following disciplinary action being announced. The Committee should consider the appeal within 14 days of the Secretary receiving the appeal.
DISSOLUTION:
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of a Cambourne Community Project. To be decided by the committee
AMENDMENTS TO THE CONSTITUTION:
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
DECLARATION:
Cambourne Fishing Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of its members.